PF Materials 

Key Result Areas / AccountabilitiesSupporting ActionsEnsuring smooth operations of Store activities – Storage, preservation, issue of Fuel, Material and spares Follow-up for transporters for collection & delivery of materials from nearby area Unloading of in-coming materials under proper supervision with safety and cross verification with dispatch document. Ensure to minimize / avoid re-handing of materials. Proper identification tag / Mark on materials Follow-up with users for Inspection of incoming materials timely Inform timely to all concern about discrepancy / damages in receiving materials Shifting of approved materials to issue section timely and obtain proper signature. Cross verification through specified report like GRD report Keeping record and filling of document properly & timely with proper identification tag / Mark. Handling of activities related Repair / Replacement / Inter-unit transfer of Materials Loading of out-going materials properly with proper identification tag / Mark, safety and along with proper document and proper accounting / record Follow-up for returning of materials timely Out-warding & forwarding of bill for supply & freight both timely Clearance of pending GRIR timely Timely generation of correct liabilities report Ensuring Properly storage / preservation of items in general stores & store yard etc. Issue of items in shortest time through FIFO system and through door delivery where ever applicable Obtain receipt acknowledgement for the delivery of materials Exchange of information on surplus items with group units. Checking of availability of material with Inter unit Inventory Management Scrutinize the indents daily basis Maintain stock of Mini-Max items Follow up with Purchase Dept for stock-out items to replenish the stock. Timely review / Addition / Deletion of Min-Max item as per consumption trend Analyze the high value inventory items, non-moving items and unlifted items and provide information / alerts to users, verify with ideal / past consumption, Reduce procurement quantity in consultation with user department. Follow-up with user department for timely use of specified items. Compare inventory data with group units Preparation of presentation for inventory review meeting timely Implement the system for scarp disposal Related to scrap receipt, storage, sales, follow the guideline of applicable statutory compliances and management and keeping its record properly Receipt of segregated scrap materials from department alongwith proper documents, posting in SAP and keeping its record properly Scrap sales bidding activities (E-action / RFQ Both) Scrap sales bid comparative sheet preparation Obtain approval & signing on scrap sales bid comparative sheet Scrap sales order preparation and obtain signature Collection of receipt acknowledgement from scraps buyer timely for the receipt of scrap sales order Preparation of amendment letter timely required if any like validity extension, quantity etc and keeping its record properly Physical stock verification of scrap stock on monthly basis and its report preparation Obtain approval & signing on physical stock verification of scrap and keeping its record properly MIS/ Management Reports Timely and accurate preparation of various Reports (like receipt register, sales report-category wise, pending sales order report, Inventory Report-Materials type wise / ageing wise etc, Hazardous Waste details (Sale & Generation) etc Timely submission of various data as and when required by Management. Ensuring timely and correct entries and posting in various business softwares (SAP, MDRM). Preparation of necessary documentation (like – GRN, Shift wise stock verification (Book and physical both), Legal and Statutory Compliances To review Legal compliances applicable to stores and ensure their compliances by everyone. Proactive action for calibration & stamping of equipment from weight & measure’s officials. Proactive action for license renewal activities related to PESO. Ensure timely & properly maintenance, testing & certification of vehicle, equipment, tools & tackles etc under the purview of Stores from respective authorities. Co-ordinate, maintain and implement the recommendations of auditor if any.